Leasing Administrative Assistant

My client, a large Residential Property Management firm is currently seeking a Leasing Administrative Assistant for their Calgary office. This position pays $38,000 + quarterly bonuses and benefits. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com. This position reports to the Property Manager and is responsible for the following duties:

• Encourage appointments or viewings with all prospective resident phone calls, emails or walk-ins
• Qualify prospective residents to determine their needs and suitability as candidates
• Conduct viewings of the property and suites with prospective residents
• Sell the property to prospective residents in order to obtain a commitment to lease
• Negotiate leases to achieve optimum value
• Hold open houses
• Actively promote resident referral programs
• Regularly inspect upcoming suite availabilities prior to showing to prospective residents.
• Inspect vacant suites daily to ensure rent readiness
• Conduct monthly market surveys and have a thorough understanding of competing properties and current market conditions
• Review and submit changes to the availability report each week as directed
• Complete, maintain and submit (as required) a consistent and accurate traffic report
• Register all prospective residents using a Guest Registration Card
• Collect and complete all pertinent information on the lease application form and forward to the Property Manager for approval
• Obtain the completed bank form, employment letters and cheques (or money orders) for first and last month’s rent.
• Complete background checks, order credit checks, complete and execute the signing of all leases, schedules, assignments, transfers and addendum forms according to established policies and procedures.
• Personally notify all applicants of the Property Manager’s decision (approve or decline) with respect to rental applications