Blog by Abby Rubin

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PROPERTY ADMINISTRATOR – Vancouver

My client a large Residential Property Management firm is currently seeking a Property Administrator to support designated Property Managers in their Vancouver office. The Property Administrator is responsible for all administrative functions necessary for the successful operation of the assigned Property Manager’s portfolio. This position pays $36K - $40K and is ideal for someone who eventually wants to become a Strata Manager. This position offers a lot of growth potential and career advancement. For immediate consideration please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com

KEY DUTIES AND RESPONSIBILITIES

  • Drive to achieve monthly targets by Identifying, accessing, and selling
  • Set an appointment with a prospect to conduct either a phone discussion or a face to face meeting with an experienced outside National Account Manager;
  • Conduct prospect demonstrations
  • Continually market prospects by making periodic calls, sending timely market updates and marketing materials;
  • Make regular updates to the company CRM system, Salesforce.com;
  • Source and generate leads for potential new business;
  • Create a positive impression of my client with prospects by acting professionally and providing timely and accurate follow up.
EDUCATION AND EXPERIENCE
  • Degree/ Diploma in Business, Finance, Marketing, or related field;
  • Entry Level, New Grads are encouraged to apply;
  • Bilingual in both French and English is preferred;
  • 1 - 2 years of inside and/or outside sales experience; telesales experience is a definite asset;
  • Knowledge of the financial markets will be a plus, along with payment process understanding (training will be given);
  • Proficient in Microsoft Office;
Word processing and mail out preparation:
  • Taking Minutes
  • AGM / SGM notices and folder preparation
  • Letters (warnings, fines, general correspondence, chargebacks)
  • Notices as required for various issues (water shut-off, fire inspections, etc.)
Follow-up as requested by Property Manager
  • Requested quotes
  • Repair / project status
  • Email correspondence:
  • Draft correspondence on behalf of PMs
Call coverage for Property Manager:
  • Emergency call coverage when PM’s are out of the office
Upload documents to my client’s system as necessary
  • Meeting minutes, notices, bylaws, approved strata fee schedules/budgets, AGM/SGM notices,
  • Agendas, building reports, etc
Task tracking:
  • Document completed work in appropriate spreadsheets on server
  • Check off Directives as ‘Complete’ within the Resource Centre when tasks are completed
  •  Document/Data Management:
  • Update property info sheet for each building
  • Save new files on the server under appropriate folder
  • Update Property Manager’s  meeting schedule on Calendar for time management and planning purposes
  • Empty each PM’s out-tray a few times daily or as required, and distribute contents accordingly2
Coordinate site matters as delegated by Property Manager
  • Keys, parking, lockers, etc.
  • Move in / move out
  • Arrange for trade access
  • Book meeting rooms / order chairs, etc.
  • Issue letters indicating change of management company address for properties