Blog by Abby Rubin

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PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT - South Florida

My client, a large Commercial Property Management firm, is currently seeking a Property Management Administrative Assistant for their Miramar office, in South Florida. The Property Management Administrative Assistant will provide administrative support to the Property Management/Operations staff assisting with the day-to-day functions of property management. This role will be required to act as liaison between the tenants and the Property Managers for property related issues. This position pays $40K + excellent benefits and opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com

ROLE AND RESPONSIBILITIES:

  • Answer and direct all incoming phone calls.  Provide assistance when possible and route calls to appropriate employees.  Greet visitors and clients.
  • Sort, organize and distribute all incoming mail.  Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.
  • Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors.  Escalate issues to the appropriate Property Management staff.
  • Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.
  • Follow-up with customers to ensure service requested are completed to their satisfaction.
  • Assist with sorting, coding and inputting of invoices.
  • Ability to draft and write detailed documents and email communications and must be able to prepare reports, presentations, and technical information in a clear and concise manner.
  • Sets up and maintains Property Management files, reports and related communications. 

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Associate’s Degree plus 3+ yeas of administrative experience in a professional, service-oriented environment with significant public contact – or a similar combination of education and experience.
  • Proficient with computer applications, including Microsoft Office & PowerPoint
  • Excellent verbal and written communication skills with strong attention to detail and accuracy.
  • Property management experience is preferred.  Experience with Yardi software would be ideal.