Blog by Abby Rubin

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Property Services Coordinator Vancouver

My client, a large 3rd Party Commercial Property Management firm is currently seeking a Property Services Coordinator to cover a 7 month Maternity leave position in Downtown Vancouver.

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  This job is also responsible for the timely resolution of all client requests pertaining to property services. This position pays $17 - $20 hour with the possibility of becoming permanent. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email abby@abbyrubin.com

RESPONSIBILITIES

  • Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
  • Review of demand work orders to determine if billable or non-billable
  • Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
  • Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
  • Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
  • Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
  • Establishes and maintains working relationships with Clients and service providers
  • Other duties as assigned
  • Knowledge of financial management software
  • Excellent interpersonal skills
  • Strong customer-oriented skills
  • Good communication skills (verbal/written)
  • Ability to multitask
  • Analytical and problem solving skills
  • Ability to work independently
  • Good computer skills