abbyRubi_AboutImg abbyRubin_ContactImg abbyRubin_GoHome_AboutImg

Blog by Abby Rubin

<< back to article list

Brokerage Coordinator/Senior Administrative Assistant - Edmonton, AB

My client is currently seeking a dynamic individual for the role of Brokerage Coordinator/Senior Administrative Assistant to provide support to an industrial brokerage team in Edmonton in Commercial Real Estate. This role reports to the Executive Vice President, and will be working with a diverse group of individuals at all levels of the organization. Independent judgment is integral to the role in order to plan, prioritize, and organize a diverse workload in a fast-paced environment. This role provides a wide variety of support services to the brokerage team and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.


  • Organize, coordinate, prepare, edit, proofread, and prioritize all documents including correspondence, presentations, surveys and reports
  • Draft/modify/proofread engagement letters and assist in managing the proposal process ensuring client information is accurate
  • Create/draft/modify moderate to complex presentation slides in PowerPoint or other media formats
  • Independently respond to basic client and general inquiries and escalate complex queries to the appropriate parties
  • Organize information and maintain a database for marketing purposes using contact management database software
  • Organize, update, and manage forms and/or reports, as required
  • Conduct research on a variety of individuals, companies, markets, and industries
  • Maintain the kitchen ensuring it is clean, in stock and ready for use
  • Order office supplies, order business cards as directed, and manage inventory
  • Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required
  • Plan and coordinate team travel, as needed
  • Manage the distribution of direct mail and couriers


  • Post-secondary education
  • 3+ years of relevant office experience or a combination of education and experience
  • Experience in the real estate sector and lease administration is an asset
  • Real estate license is an asset
  • Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required
  • Excellent verbal and written communication skills
  • Proficiency in another language is an asset
  • Excellent interpersonal and customer service skills
  • Excellent time management and organizational skills

This position pays $45K + a large bonus component annually based on profits + excellent benefits and room for advancement. For immediate consideration, please call Abby Rubin (604) 836 - 2672 and email resume to