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Leasing Administrative Assistant - Calgary, AB

Leasing Administrative Assistant

My client, a large Residential Property Management firm is currently seeking a Leasing Administrative Assistant for their Calgary office. This position pays $38,000 + quarterly bonuses and benefits. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to This position reports to the Property Manager and is responsible for the following duties:

  • Encourage appointments or viewings with all prospective resident phone calls, emails or walk-ins
  • Qualify prospective residents to determine their needs and suitability as candidates
  • Conduct viewings of the property and suites with prospective residents
  • Sell the property to prospective residents in order to obtain a commitment to lease
  • Negotiate leases to achieve optimum value
  • Hold open houses
  • Actively promote resident referral programs
  • Regularly inspect upcoming suite availabilities prior to showing to prospective residents.
  • Inspect vacant suites daily to ensure rent readiness
  • Conduct monthly market surveys and have a thorough understanding of competing properties and current market conditions
  • Review and submit changes to the availability report each week as directed
  • Complete, maintain and submit (as required) a consistent and accurate traffic report
  • Register all prospective residents using a Guest Registration Card
  • Collect and complete all pertinent information on the lease application form and forward to the Property Manager for approval
  • Obtain the completed bank form, employment letters and cheques (or money orders) for first and last month’s rent.
  • Complete background checks, order credit checks, complete and execute the signing of all leases, schedules, assignments, transfers and addendum forms according to established policies and procedures.
  • Personally notify all applicants of the Property Manager’s decision (approve or decline) with respect to rental applications