Why Work With a Small Independent Like Me?

... when there are all those big multi-national recruitment firms out there?


Because when it comes to having truly great people to work with, a small independent like me works harder, faster and smarter! I’ve held senior positions at some of the biggest and the best recruitment agencies, in the US and Canada. I know how large recruitment firms work, what their motivators are and how so many of them reward performance on the basis of dollars in, rather than quality out.

If you are looking for quality candidates to fill a position or you are currently looking for a new challenge I would like an opportunity to work with you.

Abby Rubin delivers!

  • Outstanding recruitment services 

  • Competitive placement fees

  •  Fast turn-around on all staff vacancies

Recent listings in the following sectors:

Or contact Abby today at 604-836-2672 or by email.


WHERE DO YOU WANT TO WORK?


Contact the experts at Abby Rubin. We can help fill temporary, contract or executive positions.


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BILINGUAL (FRENCH/ENGLISH) CUSTOMER SERVICE REPRESENTATIVE - Vancouver

September 21st, 2017
My client, a leading tech firm is currently seeking a Bilingual Customer Service Representative for their Downtown office. Reporting to the Call Centre Manager, this role will provide technical support to customers over the phone and by e-mail in both English and French regarding registrations, renewals, and transfers, email services, web hosting, SSL certificates, account modifications and other related duties. An upbeat personality and a willingness to up-sell and qualify pre-sales for the products and services offered by my client is required. Excellent technical skills in the area of domain management, DNS, email setup and routing, web hosting is preferred. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com. The hours of this position are 6 am – 2pm because you will be dealing with Quebec. QUALIFICATIONS: Passion for customer service /develop customer loyalty. Previous experience in technical support Fully fluent in both English and French spoken/written Familiarity with, Domain Name Systems (DNS), Web hosting, email, and back-end Internet Ability to provide technical support regarding web hosting accounts, DNS services as well as assisting with email client set-up. Knowledge of and ability to troubleshoot and support mail protocol and routing issues. Must be comfortable supporting a variety of operating systems, platforms and devices, including desktop / laptop and mobile devices. Consultations - lead to sales conversions. 1-2 years’ experience in customer support/customer relations. Conflict resolution skills and ability to proactively and independently solve problem...Click here to read more detail about 'BILINGUAL (FRENCH/ENGLISH) CUSTOMER SERVICE REPRESENTATIVE - Vancouver'

SENIOR COMMERCIAL PROPERTY MANAGER - Miramar

September 21st, 2017
My client, a large Commercial Property Management firm is currently seeking a Senior Property Manager to oversee an expanding portfolio of properties in Miramar. The Senior Property Manager will be responsible for overseeing all aspects of property management: coordinating repairs, scheduling preventive maintenance, tenant improvements, staff supervision, negotiating and maintaining contracts and certificates of insurance, establishing accurate budgets, setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors. My client offers an excellent salary plus benefits and opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com KEY DUTIES AND RESPONSIBILITIES: Daily management and oversite of existing portfolio. Responsible for employee selection, training, evaluations, terminations, and implementation of employment decisions for employees in accordance with human resource policies/procedures Lead and supervise a team consisting of an Associate Property Manager, Building Engineer/Technician and Office Administration. Inspect and arrange for building repairs, track and assure satisfactory completion of repair. Arrange for preventive maintenance of building mechanics, systems and components at scheduled intervals. Renew mechanical & operational permits, certificates, licenses & contract service agreements. Contract and schedule performance of building services, oversee the bid process, negotiate vendor contracts, assure compliance with insurance requirements. Schedule, coordinate and oversee multiple projects simultaneously, oversee the bid process, negotiate contracts, provide decision logic for selected vendor, assure adherence to insurance, permit and governmental compliance. Recommend, bid and coordinate capital & Tenant improvements. Establish and maintain operating budgets and manage the properties according to approved budgets. Submit reports on status of projects and property issues as required; provide budget variance reports. Review leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance. Work closely and collaborate with other Company departments, including Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting. Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner. QUALIFICATIONS AND EDUCATION REQUIREMENTS: Bachelor degree preferred. Professional affiliation with BOMA, IREM or IFMA preferred. Valid driver’s license required. Management experience must include the management of a team of employees Previous Commercial management experience with excellent operational skills a must, preferably five (5) to ten (10) years. General knowledge and understanding of building components, systems and mechanics (roof, elevators, boilers, fire systems, water proofing etc.). Ability to read building plans. A working knowledge of MS Word, Excel & Outlook, Yardi is preferre...Click here to read more detail about 'SENIOR COMMERCIAL PROPERTY MANAGER - Miramar'

RENTAL PROPERTY MANAGER - Vancouver

September 21st, 2017
My client, a large Residential Property Management firm is currently seeking a Rental Property Manager to join their Vancouver Team. As a Rental Property Manager, you will oversee portfolio of buildings and manage a team of Resident and Assistant Resident Managers. This is not a senior position, as the role will likely be overseeing a smaller portfolio. My client would in fact, consider someone from a Strata Management background looking to move toward a Rental Property Management role. The Property Manager will contribute to my client’s goals by effectively managing a portfolio of residential buildings through a team of professional Resident Managers and Assistant Resident Managers. This includes maximizing profitability, overseeing the preservation and enhancement of assets, and ensuring positive tenant relations. The Property Manager supports my client’s Building Teams in delivering exceptional service and quality that consistently exceeds the expectations of their residents. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com. This position will pay $55K - $70K plus excellent benefits and opportunity for career advancement. KEY DUTIES AND RESPONSIBILITIES: Monitoring attendance and accessibility to tenants; Evaluating performance and providing appropriate feedback; Responding to issues or problems escalated from staff or tenants Implements corporate directives and monitors daily operations. Conducting weekly site tours; Inspecting all vacant suites and implementing approved renovations; Initiating vacancy advertising as appropriate; Approving expenses, issuing Purchase Orders, and approving invoices; Establishing appropriate rental rates; Maximizes the profitability of each building by: Developing and implementing an annual budget and operating plan for each building; Evaluating actual performance in relation to plan and instituting corrective action as appropriate; Designing and implementing targeted tenant retention strategies, such as building events and value-added services according to corporate standards; Responding to competitor activity and other market forces as necessary; Proactively mitigating damage costs in accordance with corporate insurance policy; Tendering and negotiating service contracts; Appearing at Residential Tenancy hearings; Liaising with civic authorities or emergency services personnel; QUALIFICATIONS Minimum of 3 years Property Management experience Strong management and leadership skills; Strong computer skills including MS Office; Exceptional interpersonal skills and the ability to effectively manage difficult communication issues with Residents; Must have a vehicle and a valid B.C. Driver’s License (mileage will be provide...Click here to read more detail about 'RENTAL PROPERTY MANAGER - Vancouver'

STRATA MANAGER - Vancouver

September 21st, 2017
My client, a Vancouver Residential Property Management firm is currently seeking a Licensed Strata Manager to oversee a portfolio of Buildings in Vancouver. Duties will include, attending required meetings (strata council and general meetings), conducting property inspections, supervising and/or direct employees/contractors within the portfolio and performing financial and administrative functions. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com ROLE AND RESPONSIBILITIES: Advise the strata council in understanding application of their bylaws, the Strata Property Act and other legislation (Real Estate Services Act, Residential Tenancy Act and Workers Compensation Act). Prepare effectively chair council and general meetings, generally held in the evening. Employ or contract for service of building managers, security, maintenance, professional or other services required by a strata corporation (i.e. contractors, etc.). Respond to emergencies urgently at all times & file insurance claims. Perform procurement duties (solicit bids, review contracts, invoices, oversee contractor work, administer special projects) Recruit and supervise site staff as needed Prepare annual council budgets, ensure collects of fees and levies, ensure accounts are received and paid on time Perform administrative functions (prepare notices, review accuracy of certificates, update building information, etc) Regular inspection & attendance to sites. Other duties and projects may be assigned based on operational requirements and in accordance with the management services agreement. REQUIRED Must have excellent organizational and time management skills and possess the ability to work in a high volume, face paced environment Be able to multi-task, prioritize to meet precise deadlines and be able to adapt quickly to change Superior communication skills, both written and verbal with a successful track record in working with clients/staff at all levels Be able to work independently and as part of a team with minimal supervision Excellent computer skills in MS Office (especially in Word and Excel) High level of accuracy and attention to detail Positive and enthusiastic, hands-on approach with a strong bias to client service Be able to work outside regular business hours, if required MINIMUM EXPERIENCE 2 years+ experience in managing residential strata properties or previous experience in a property management environment or similar related professional environment Must possess a Representative License to provide strata management Services (as issued by the Real Estate Council of British Columbia...Click here to read more detail about 'STRATA MANAGER - Vancouver'

BENEFITS SPECIALIST - North Vancouver

September 21st, 2017
My client, a boutique 3rd party Benefits firm is currently seeking a Benefits Specialist for their North Vancouver office. The Benefits Specialist will be responsible for providing benefits-related services in direct response to client requests and in support of Account Management, Business Development and Third Party Administrative services. This position pays quite well depending on experience plus excellent benefits and opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com ROLE AND RESPONSIBILITIES: Direct client services aligned with the mission “to treat all clients as if they were the only client” , acting as key liaison with employees and retirees regarding group benefits enquiries, difficult claims and conversion requests from clients Manage client and insurer level data in my client’s systems, including client policy information and premium rates, client contact information, commission schedules, claims experience, premium billing rules, prospects information Support new client implementation, which includes setting them up in our internal database, preparing new client packages; preparing employee and insurer communications; setting up new client files Support periodic re-marketing and plan changes for existing clients, including the review and processing of client policies and amendments Support renewal processes, assisting in preparation of client reports Prepare employee booklets for new clients, and update current client booklets with amendments Monitor client claims experience as received from insurer(s) Coordinate year-end processes, including EI, MSP, HSA and LTD Work closely with insurer(s) and Benefits Administrator after new client set up is complete to ensure all aspects of services are working well Maintain internal reports and lists reflecting client services, including claims and booklets Understand life, disability and health care plan designs, and the basics of benefit cost factors and the renewal process Support team and workflow in acting as a resource for peer review Understand employer HR issues as they relate to benefits REQUIRED Two (2) years of group benefits experience Two (2) years of experience with client service, administration and/or communicatio...Click here to read more detail about 'BENEFITS SPECIALIST - North Vancouver'

ADMINISTRATIVE SUPERVISOR - Vancouver

September 21st, 2017
My client a large Residential Property Management firm is currently seeking an Administrative Supervisor for their South Granville location. I would like to find someone with OFFICE MANAGEMENT experience as well as some exposure to Property Management, residential or commercial. The Administrative Supervisor role is responsible for the day-to-day operation of the Administration department, including team engagement, training, development and supervision, meeting targeted deadlines, staff recruitment, retention, and assistance with general department operations and service delivery. This role pays well depending on experience with excellent benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com ROLE AND RESPONSIBILITIES: Staff supervision, training, and development of Vancouver Administrators, Receptionists, and Office Clerks. Provides direction and mentoring to admin staff on procedures and processes; fields day-to-day questions Develop and implement an ongoing Administrative training program; facilitate cross-training throughout the department. New employee training. Team Development/Engagement – assess team member professional goals and objectives; facilitate individual development plans; foster team and positive morale within the office Policy/Procedures – assess current policies, procedures and structure of Administrative  department and pro-actively recommend improvements; following discussion and decision to amend policy/procedure, implement changes Staff Coverage – provide support and coverage for Administrative team members Meetings/Check-ins – conduct daily check-ins with all Administrative team members. Hold and conducts staff meetings. Holiday Requests – review/approve holiday time, implement coverage arrangements Performance Reviews Manage support requirements for Property Managers Complaints – address Administrative staff concerns, facilitate resolution Quality Control in Department – manage the timely distribution of meeting minutes, AGM/SGM notices, Agendas, etc. Lead for HR administration functions, supported by an assigned Administrator, including: offers of employment, new team member orientations/work station set-up, staff probationary periods, time-off tracking, etc.… Great West Life plan administrator – enroll new employees, provide details, answer staff questio...Click here to read more detail about 'ADMINISTRATIVE SUPERVISOR - Vancouver'

PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT - South Florida

September 21st, 2017
My client, a large Commercial Property Management firm, is currently seeking a Property Management Administrative Assistant for their Miramar office, in South Florida. The Property Management Administrative Assistant will provide administrative support to the Property Management/Operations staff assisting with the day-to-day functions of property management. This role will be required to act as liaison between the tenants and the Property Managers for property related issues. This position pays $40K + excellent benefits and opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com ROLE AND RESPONSIBILITIES: Answer and direct all incoming phone calls.  Provide assistance when possible and route calls to appropriate employees.  Greet visitors and clients. Sort, organize and distribute all incoming mail.  Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries. Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors.  Escalate issues to the appropriate Property Management staff. Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents. Follow-up with customers to ensure service requested are completed to their satisfaction. Assist with sorting, coding and inputting of invoices. Ability to draft and write detailed documents and email communications and must be able to prepare reports, presentations, and technical information in a clear and concise manner. Sets up and maintains Property Management files, reports and related communications.  QUALIFICATIONS AND EDUCATION REQUIREMENTS: Associate’s Degree plus 3+ yeas of administrative experience in a professional, service-oriented environment with significant public contact – or a similar combination of education and experience. Proficient with computer applications, including Microsoft Office & PowerPoint Excellent verbal and written communication skills with strong attention to detail and accuracy. Property management experience is preferred.  Experience with Yardi software would be idea...Click here to read more detail about 'PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT - South Florida'

CONFERENCE SPECIALIST - Vancouver

September 21st, 2017
My client, a state of the art video teleconferencing firm, is currently seeking a Conference Specialist to join their Downtown Vancouver Team. My client is seeking an individual with customer service and technical experience. Responsibilities include, setting up and managing conference calls, online meetings and webcasts using proprietary bridging equipment while supporting the Sales Team and Executives in the administration of the office. The Conference Specialist will assist in the creation of webcast pages through graphics programs and in the management of live streaming through their proprietary equipment. This role provides growth potential in an employee owned environment and the opportunity for a stable exciting career. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com Requirements: Bachelor’s Degree Must be available for flexible hours and different weekly shifts. Early mornings are essential to   accommodate east coast business hours. Once fully trained, schedule would be 6am – 3pm  with a 1 hour lunch but would also need to be available for shifts beginning earlier at time Proficiency with MS Office required Multilingual capability is an asset - Spanish is a plus Team player and aptitude for operational problem solving. Aptitude for organizing and managing Events and Audio and Video Conferences. Interest in understanding the variables of the telecommunications / communications technology industry. My client offers a Bi-weekly salary with a group incentive and employee stock ownership plan beginning after one year of employment; generous health benefits and the opportunity to join a fast growing employee owned business and an international and highly technological Group in the very center of Downtown Vancouve...Click here to read more detail about 'CONFERENCE SPECIALIST - Vancouver'

PROPERTY ADMINISTRATOR – Vancouver

February 7th, 2017
My client a large Residential Property Management firm is currently seeking a Property Administrator to support designated Property Managers in their Vancouver office. The Property Administrator is responsible for all administrative functions necessary for the successful operation of the assigned Property Manager’s portfolio. This position pays $36K - $40K and is ideal for someone who eventually wants to become a Strata Manager. This position offers a lot of growth potential and career advancement. For immediate consideration please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com KEY DUTIES AND RESPONSIBILITIES Drive to achieve monthly targets by Identifying, accessing, and selling Set an appointment with a prospect to conduct either a phone discussion or a face to face meeting with an experienced outside National Account Manager; Conduct prospect demonstrations Continually market prospects by making periodic calls, sending timely market updates and marketing materials; Make regular updates to the company CRM system, Salesforce.com; Source and generate leads for potential new business; Create a positive impression of my client with prospects by acting professionally and providing timely and accurate follow up. EDUCATION AND EXPERIENCE Degree/ Diploma in Business, Finance, Marketing, or related field; Entry Level, New Grads are encouraged to apply; Bilingual in both French and English is preferred; 1 - 2 years of inside and/or outside sales experience; telesales experience is a definite asset; Knowledge of the financial markets will be a plus, along with payment process understanding (training will be given); Proficient in Microsoft Office; Word processing and mail out preparation: Taking Minutes AGM / SGM notices and folder preparation Letters (warnings, fines, general correspondence, chargebacks) Notices as required for various issues (water shut-off, fire inspections, etc.) Follow-up as requested by Property Manager Requested quotes Repair / project status Email correspondence: Draft correspondence on behalf of PMs Call coverage for Property Manager: Emergency call coverage when PM’s are out of the office Upload documents to my client’s system as necessary Meeting minutes, notices, bylaws, approved strata fee schedules/budgets, AGM/SGM notices, Agendas, building reports, etc Task tracking: Document completed work in appropriate spreadsheets on server Check off Directives as ‘Complete’ within the Resource Centre when tasks are completed  Document/Data Management: Update property info sheet for each building Save new files on the server under appropriate folder Update Property Manager’s  meeting schedule on Calendar for time management and planning purposes Empty each PM’s out-tray a few times daily or as required, and distribute contents accordingly2 Coordinate site matters as delegated by Property Manager Keys, parking, lockers, etc. Move in / move out Arrange for trade access Book meeting rooms / order chairs, etc. Issue letters indicating change of management company address for properti...Click here to read more detail about 'PROPERTY ADMINISTRATOR – Vancouver'

Bilingual Business Development Associate - Ottawa

February 7th, 2017
My client, a large Financial Services firm is currently looking for motivated Bilingual Business Development Associate to join their thriving sales teams in the Ottawa office. This is an exciting opportunity to work in a corporate sales environment within the Financial Sector. The successful candidate will offer their knowledge, experience, confidence and build credibility with prospects in the International sales arena. The Business Development Associate’s primary responsibility is to generate new business over the telephone by pursuing and closing new business opportunities taking prospects through to an application, and/or setting appointments for a consultative sales team.This position works closely with experienced Managers, and you will have the opportunity to learn a broad suite of payment solutions, online technologies and settlement options. This position will be required to achieve monthly and quarterly new business targets, and will be remunerated on both new business revenue generated from prospects/clients as well as on the number of quality appointments created. This position pays a base salary of $45K plus commission, excellent benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Bilingual Business Development Associate - Ottawa'