Why Work With a Small Independent Like Me?

... when there are all those big multi-national recruitment firms out there?


Because when it comes to having truly great people to work with, a small independent like me works harder, faster and smarter! I’ve held senior positions at some of the biggest and the best recruitment agencies, in the US and Canada. I know how large recruitment firms work, what their motivators are and how so many of them reward performance on the basis of dollars in, rather than quality out.

If you are looking for quality candidates to fill a position or you are currently looking for a new challenge I would like an opportunity to work with you.

Abby Rubin delivers!

  • Outstanding recruitment services 

  • Competitive placement fees

  •  Fast turn-around on all staff vacancies

Recent listings in the following sectors:

Or contact Abby today at 604-836-2672 or by email.


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Contact the experts at Abby Rubin. We can help fill temporary, contract or executive positions.


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COMPANY NAME


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TYPE OF POSITION



SENIOR CORPORATE ACCOUNTING MANAGER

July 13th, 2018
My client, a large Commercial Property Management firm located in Horsham, PA is currently seeking a Senior Corporate Accounting Manager. The position’s primary responsibility is to lead the preparation and documentation of the monthly corporate accounting close process for a real estate investment company that owns and manages a $1.1 billion portfolio of office and flex properties. The Company has filed a registration statement with the SEC in an effort to become a publicly traded company that will ultimately be SOX compliant.  This position will be responsible for the corporate accounting, tax accounting, technical accounting, analysis including analytics, lender reporting and compliance and business partner reporting and support.  Additionally, this position will support the creation and maintenance of overall departmental policies as well as ad hoc projects that support both accounting and, in some cases, company-wide reporting needs and process improvements/efficiencies. This role interacts heavily with the operations teams and various corporate departments within the Company, as well as having direct interaction with the financial reporting team and the Chief Accounting Officer. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com. This position pays very well with excellent benefits + opportunity for advancement.   ROLE AND RESPONSIBILITIES: Complete monthly and quarterly accounting closes relating to the corporate entities, including bank reconciliations, equity roll forwards, reconciliation of debt and accrued interest, derivative accounting and accounting for accruals and prepaid, among other areas. Preparation of monthly and quarterly debt compliance and lender reporting. Preparation of monthly and quarterly business partner reporting packages. Assist in the preparation of ad hoc managerial and business partner analysis and related requests. Assist the Assistant Corporate Controller, Corporate Controller, Chief Accounting Officer and/or financial reporting team, as directed. Assist with the implementation and maintenance of internal controls and accounting policies to ensure the integrity of the Company’s accounting, systems, processes, data, reporting and ultimately SOX compliance. Prepare supporting documentation packages to address internal and external auditor requests. Take the initiative to identify process improvements and assist with the implementation. Exhibit proficiency with the Company’s general ledger and operational systems. Prioritize and perform special projects and other tasks as assigned.   QUALIFICATIONS AND EDUCATION REQUIREMENTS: Mix of public accounting and industry experience Demonstrated leadership and self-management skills Excellent analytical and quantitative skills Ability to drive results and meet strict deadlines Strong understanding of generally accepted accounting principles Experience working with debt accounting is a plus, including debt compliance and reporting Publicly traded company experience (working in a SOX environment) Strong documentation skills Bachelor’s degree in Accounting required for this position. High level of computer skills; including experience with Yardi or real estate accounting software Advanced proficiencies in the use of Excel Minimum of four years’ experience in accounting.   PROPERTY ADMINISTRATOR My client, a large Commercial Property Management firm is currently seeking a Property Administrator for their Edmonton office. Reporting to the Property Manager, this position is responsible for property management support and administrative functions related to a mixed-use portfolio including industrial, retail, and office. This position pays well depending on experience + bonus + excellent benefits + opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   KEY RESPONSIBILTIES Working closely with the Property Manager and Tenant Service Coordinator to develop strong tenant relationships Developing and maintaining relationships with tenants, contractors and clients. Assisting the onsite Maintenance team and liaising with tenants and service providers. Aiding with preparation of budgets and monthly and quarterly reporting. Processing invoices for payment including tenant charge backs. Assisting in collections of tenant arrears and maintaining minimal accounts receivables. Preparing monthly accrual listings for the portfolio. Managing purchase orders for the portfolio. Coordinating tenant move-in and move-out transitions. The collection and maintenance of various records including Insurance Certificates and contact information. Drafting communication to tenants. Tracking utilities monthly. Maintaining compliance for high security office properties. Liaise with Tenant Service Coordinator on work orders through the Angus Anywhere system.   QUALIFICATIONS A College diploma in a related field. Two (2) years of experience in property management and/or real estate property accounting. A real estate license in property management would be preferred or a willingness to attain such. Microsoft Office and other property management applications; including Yardi would be ideal. A proven organizational and multi-tasking skills with an ability to meet deadlines. Strong communication skills both written and oral. The ability to work both independently and as part of a tea...Click here to read more detail about 'SENIOR CORPORATE ACCOUNTING MANAGER'

REGIONAL OPERATIONS MANAGER - Winnipeg

July 13th, 2018
My client, a large Commercial Property Management firm, is currently seeking Regional Operations Manager for their Winnipeg location. The Operations Manager will be responsible for the effective management of a skilled trades operation. Team engagement, collaborating on process development and implementation, achieving service level agreements and maintaining compliance with all regulatory, safety requirements are important responsibilities of the role. This position pays well, depending on experience plus excellent benefits and opportunity for career advancement. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   KEY DUTIES & RESPONSIBILITIES:  Manage a team of Technicians for assigned region Responsible for people-oriented activities including, employee engagement, development and performance management, hiring and retention, and compensation recommendations Ensures compliance with health and safety standards in the delivery of work through activities including implementing safety training, providing protective equipment, reviewing and monitoring incidents Ensures work is performed in accordance to all internal and external requirements Maintains current awareness and knowledge of all applicable regulations and requirements Manages operational budgets with a focus on cost control (burden costs), and weekly work order expenditures. Collaborates with relevant stakeholders to review, develop, refine and implement processes and standard operating procedures Recommends and implements technologies to achieve greater efficiencies and productivity Deploys Technicians to projects and work orders and to ensure projects and work orders are completed on-time and meets all requirements Effective resource utilization and labor loading, work order and callback issues review and developing and implementing corrective solutions, leveraging self-perform. Collaborates with Dispatch and CMMS teams for effective service delivery Investigates and resolves operational issues Acts with a high degree of urgency in resolving issues to ensure timely resolution and to maintain client satisfaction   MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)   JOB-RELATED EXPERIENCE: Knowledge & Skills 8 to 10 years of trades operations work experience, with at least 5 years at the supervisory or management level In-depth knowledge of applicable regulatory requirements and maintains current awareness Technical expertise in one or more of skilled trades discipline – refrigeration, electrical, plumbing   Trade certification in one or more of the following would be considered an asset Journeyman level Refrigeration license Journeyman level Electrical license Journeyman level Plumbing licen...Click here to read more detail about 'REGIONAL OPERATIONS MANAGER - Winnipeg'

STRATA ACCOUNTANT - Vancouver

July 13th, 2018
My client, a large Residential Property Management firm is currently seeking a Strata Accountant to work in their Downtown Vancouver offices. This role is an important Team member and pays $50,000 plus excellent Benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume toabby@abbyrubin.com   Provide accurate & timely financial reporting Ensure strata corporation’s financial information in portfolio isAccurate and complete; Follow internal procedures and practices to be compliant with the Strata Property Act and other governance such as Rules and Regulation of the Real Estate Board and the Residential Tenancy Board Daily bank reconciliations on all accounts; Respond to financial and accounting enquiries from Community Managers and councils; Prepare bank transfers; Provide financial analysis and ad hoc reporting as required; Assist Property Manager with budget preparations and year end Balancing as required; Fulfill audit information requests (individual and Trust); Assisting with special projects as required;   QUALIFICATIONS  2 years of previous financial reporting (strata accounting experience is preferred); Payroll experience, GST is preferred; Excellent verbal and written communication skills; Advanced proficiency with Microsoft Office particularly with Excel; Exceptional organizational skills with the ability to meet deadlines; Relentless attention to detail; Excellent people skills and conflict resolution skill...Click here to read more detail about 'STRATA ACCOUNTANT - Vancouver'

STRATA MANAGER - Vancouver

July 13th, 2018
My client, a Vancouver Residential Property Management firm is currently seeking a Licensed Strata Manager to oversee a portfolio of Buildings in Vancouver. Duties will include, attending required meetings (strata council and general meetings), conducting property inspections, supervising and/or direct employees/contractors within the portfolio and performing financial and administrative functions. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume toabby@abbyrubin.com. The salary for this position is $50K - $80K + benefits and opportunity for advancement.   POSITION RESPONSIBILITIES: Advise the strata council in understanding application of their bylaws, the Strata Property Act and other legislation (Real Estate Services Act, Residential Tenancy Act and Workers Compensation Act). Prepare effectively chair council and general meetings, generally held in the evening.  Employ or contract for service of building managers, security, maintenance, professional or other services required by a strata corporation (i.e. contractors, etc.). Respond to emergencies urgently at all times & file insurance claims. Perform procurement duties (solicit bids, review contracts, invoices, oversee contractor work, administer special projects) Recruit and supervise site staff as needed Prepare annual council budgets, ensure collects of fees and levies, ensure accounts are received and paid on time Perform administrative functions (prepare notices, review accuracy of certificates, update building information, etc) Regular inspection & attendance to sites. Other duties and projects may be assigned based on operational requirements and in accordance with the management services agreement.   Requirements: Must have excellent organizational and time management skills and possess the ability to work in a high volume, face paced environment  Be able to multi-task, prioritize to meet precise deadlines and be able to adapt quickly to change Superior communication skills, both written and verbal with a successful track record in working with clients/staff at all levels Be able to work independently and as part of a team with minimal supervision Excellent computer skills in MS Office (especially in Word and Excel)  High level of accuracy and attention to detail Positive and enthusiastic, hands-on approach with a strong bias to client service Be able to work outside regular business hours, if required   MINIMUM EXPERIENCE: 2 years+ experience in managing residential strata properties or previous experience in a property management environment or similar related professional environment Must possess a Representative License to provide strata management Services (as issued by the Real Estate Council of British Columbia...Click here to read more detail about 'STRATA MANAGER - Vancouver'

OPERATIONS MANAGER - Edmonton

July 13th, 2018
My client, a large Commercial Property Management firm is currently seeking an Operations Manager for their Edmonton portfolio. The Operations Manager will be responsible for overseeing a team of Building Operators and will be directly involved in the operation and maintenance of properties within the portfolio. This role will be responsible for overseeing Contractors, and liaising with consultants directly involved in the delivery of services for the Buildings, resolving building deficiencies, coordination of building system upgrades, and life-cycle replacement of building systems and equipment. The salary range for this position is dependent upon experience + excellent benefits + opportunity for career advancement. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   Summary of Essential Job Functions: Supervise / Manage Building Operators. Training staff to ensure that skills are developed/maintained relevant to their responsibilities. Ensure that all training, including safety training, is completed in a timely fashion. Manage and implement maintenance requirements for the building systems outlined in the approved annual budget plan. Develop quotations and tenders for procuring equipment, supplies and specialized services. Maintain budgeted spending decisions, and implement purchase orders and contracts within established the guidelines established. Supervise and evaluate the performance of the Service technicians assigned to Preventive Maintenance functions Liaise with the General Manager for issues pertaining to buildings and building systems. Oversee and manage base building improvement projects. Participate in post construction commissioning and start-up of new systems. Identify and resolve mechanical/electrical deficiencies. Liaise with consultants and assist with planning for impact of growth within property/portfolio. Assist in coordinating access and shut down of buildings systems to accommodate installation of new equipment and interconnection and modification to building systems. Coordinate planned maintenance shutdowns of building systems with facilities group. Orient and train new staff on building systems and processes. Coordinate periodic testing of fire, life safety and building systems in accordance with government regulations and codes. Liaise with government inspectors regarding regulatory requirements and inspections of the facility. Other duties as required. Required Skills: Bachelor’s degree in engineering or equivalent work experience in property management. 5th Class Power Engineer with experience in the operation of physical plant systems, including budget management and contract supervision. 4th Class Power Engineer certificate would be an asset. Minimum of 8 years’ industry experience either within a corporate real estate environment or third party provider. Valid Driver’s Licen...Click here to read more detail about 'OPERATIONS MANAGER - Edmonton'

SENIOR CONSTRUCTION PROJECT MANAGER

July 13th, 2018
My client, a Burnaby based Real Estate firm is currently seeking a qualified CONSTRUCTION PROJECT MANAGER responsible for the planning, organizing, implementing and controlling assigned critical projects in Residential high-rise Construction. This position is a permanent role and will offer an excellent environment and opportunity for career advancement. Salary depends upon experience ranging from $125K - $175K + bonus + benefits - For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   RESPONSIBILITIES  Develop project budgets and schedules, monitor cash flows and schedules, engage consultants and contractors, update status of projects monthly, or as required. Ensure projects get implemented as per specifications, contract terms and conditions. Documentation, Reporting and Risk Management Review documents and drawings accuracy and constructability Review and enforce sub-trade contracts and identify discrepancies in scopes of work Advise project team of potential problems, work interferences, and schedule difficulties while assisting in resolving conflicts Complete daily site reports, POs, and project photos Maintains good documentation Arrange for all required municipal and provincial inspections or have sub-contractor do so Budget & Cost Control - Review the budget and the underlying estimate Effectively monitor expenditures and review invoices in detail Manage and track budget and cost – labour and material Scheduling - Prepare and maintain construction schedules, look ahead, and identify and solve potential scheduling problems Development and refinement of the project schedule Request and order materials required throughout the project to maintain schedule and productivity Ensure sufficient manpower is provided to achieve safety, schedule, and quality Safety Provide safety leadership through the implementation of my client’s Safety Program and monitor safety performance of site team and sub-contractor Ensure site HSE coordinator is performing his or her role and completing required paperwork on time Quality Monitor and maintain high quality of workmanship and accountability of sub-contractors and contractors Relationships & Leadership Inspire and motivate site team and sub-contractors to perform at their best Supervise and develop site team members through regular feedback, training, and coaching Lead project meetings with internal and external parties Required Qualifications: 10 years of construction and supervision experience Demonstrated competence in the areas of safety, people management, project execution, cost control, quality and administration Sound knowledge of construction and building techniques and ability to read and interpret contract drawings and specifications Proactive problem-solver that can manage difficult situations with positive results Good computer skills - MS Office Post-secondary education in construction would be an ass...Click here to read more detail about 'SENIOR CONSTRUCTION PROJECT MANAGER'

BILINGUAL (FRENCH/ENGLISH) CUSTOMER SERVICE REPRESENTATIVE - Vancouver

September 21st, 2017
My client, a leading tech firm is currently seeking a Bilingual Customer Service Representative for their Downtown office. Reporting to the Call Centre Manager, this role will provide technical support to customers over the phone and by e-mail in both English and French regarding registrations, renewals, and transfers, email services, web hosting, SSL certificates, account modifications and other related duties. An upbeat personality and a willingness to up-sell and qualify pre-sales for the products and services offered by my client is required. Excellent technical skills in the area of domain management, DNS, email setup and routing, web hosting is preferred. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com. The hours of this position are 6 am – 2pm because you will be dealing with Quebec. QUALIFICATIONS: Passion for customer service /develop customer loyalty. Previous experience in technical support Fully fluent in both English and French spoken/written Familiarity with, Domain Name Systems (DNS), Web hosting, email, and back-end Internet Ability to provide technical support regarding web hosting accounts, DNS services as well as assisting with email client set-up. Knowledge of and ability to troubleshoot and support mail protocol and routing issues. Must be comfortable supporting a variety of operating systems, platforms and devices, including desktop / laptop and mobile devices. Consultations - lead to sales conversions. 1-2 years’ experience in customer support/customer relations. Conflict resolution skills and ability to proactively and independently solve problem...Click here to read more detail about 'BILINGUAL (FRENCH/ENGLISH) CUSTOMER SERVICE REPRESENTATIVE - Vancouver'

SENIOR COMMERCIAL PROPERTY MANAGER - Miramar

September 21st, 2017
My client, a large Commercial Property Management firm is currently seeking a Senior Property Manager to oversee an expanding portfolio of properties in Miramar. The Senior Property Manager will be responsible for overseeing all aspects of property management: coordinating repairs, scheduling preventive maintenance, tenant improvements, staff supervision, negotiating and maintaining contracts and certificates of insurance, establishing accurate budgets, setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors. My client offers an excellent salary plus benefits and opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com KEY DUTIES AND RESPONSIBILITIES: Daily management and oversite of existing portfolio. Responsible for employee selection, training, evaluations, terminations, and implementation of employment decisions for employees in accordance with human resource policies/procedures Lead and supervise a team consisting of an Associate Property Manager, Building Engineer/Technician and Office Administration. Inspect and arrange for building repairs, track and assure satisfactory completion of repair. Arrange for preventive maintenance of building mechanics, systems and components at scheduled intervals. Renew mechanical & operational permits, certificates, licenses & contract service agreements. Contract and schedule performance of building services, oversee the bid process, negotiate vendor contracts, assure compliance with insurance requirements. Schedule, coordinate and oversee multiple projects simultaneously, oversee the bid process, negotiate contracts, provide decision logic for selected vendor, assure adherence to insurance, permit and governmental compliance. Recommend, bid and coordinate capital & Tenant improvements. Establish and maintain operating budgets and manage the properties according to approved budgets. Submit reports on status of projects and property issues as required; provide budget variance reports. Review leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance. Work closely and collaborate with other Company departments, including Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting. Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner. QUALIFICATIONS AND EDUCATION REQUIREMENTS: Bachelor degree preferred. Professional affiliation with BOMA, IREM or IFMA preferred. Valid driver’s license required. Management experience must include the management of a team of employees Previous Commercial management experience with excellent operational skills a must, preferably five (5) to ten (10) years. General knowledge and understanding of building components, systems and mechanics (roof, elevators, boilers, fire systems, water proofing etc.). Ability to read building plans. A working knowledge of MS Word, Excel & Outlook, Yardi is preferre...Click here to read more detail about 'SENIOR COMMERCIAL PROPERTY MANAGER - Miramar'

RENTAL PROPERTY MANAGER - Vancouver

September 21st, 2017
My client, a large Residential Property Management firm is currently seeking a Rental Property Manager to join their Vancouver Team. As a Rental Property Manager, you will oversee portfolio of buildings and manage a team of Resident and Assistant Resident Managers. This is not a senior position, as the role will likely be overseeing a smaller portfolio. My client would in fact, consider someone from a Strata Management background looking to move toward a Rental Property Management role. The Property Manager will contribute to my client’s goals by effectively managing a portfolio of residential buildings through a team of professional Resident Managers and Assistant Resident Managers. This includes maximizing profitability, overseeing the preservation and enhancement of assets, and ensuring positive tenant relations. The Property Manager supports my client’s Building Teams in delivering exceptional service and quality that consistently exceeds the expectations of their residents. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com. This position will pay $55K - $70K plus excellent benefits and opportunity for career advancement. KEY DUTIES AND RESPONSIBILITIES: Monitoring attendance and accessibility to tenants; Evaluating performance and providing appropriate feedback; Responding to issues or problems escalated from staff or tenants Implements corporate directives and monitors daily operations. Conducting weekly site tours; Inspecting all vacant suites and implementing approved renovations; Initiating vacancy advertising as appropriate; Approving expenses, issuing Purchase Orders, and approving invoices; Establishing appropriate rental rates; Maximizes the profitability of each building by: Developing and implementing an annual budget and operating plan for each building; Evaluating actual performance in relation to plan and instituting corrective action as appropriate; Designing and implementing targeted tenant retention strategies, such as building events and value-added services according to corporate standards; Responding to competitor activity and other market forces as necessary; Proactively mitigating damage costs in accordance with corporate insurance policy; Tendering and negotiating service contracts; Appearing at Residential Tenancy hearings; Liaising with civic authorities or emergency services personnel; QUALIFICATIONS Minimum of 3 years Property Management experience Strong management and leadership skills; Strong computer skills including MS Office; Exceptional interpersonal skills and the ability to effectively manage difficult communication issues with Residents; Must have a vehicle and a valid B.C. Driver’s License (mileage will be provide...Click here to read more detail about 'RENTAL PROPERTY MANAGER - Vancouver'

STRATA MANAGER - Vancouver

September 21st, 2017
My client, a Vancouver Residential Property Management firm is currently seeking a Licensed Strata Manager to oversee a portfolio of Buildings in Vancouver. Duties will include, attending required meetings (strata council and general meetings), conducting property inspections, supervising and/or direct employees/contractors within the portfolio and performing financial and administrative functions. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com ROLE AND RESPONSIBILITIES: Advise the strata council in understanding application of their bylaws, the Strata Property Act and other legislation (Real Estate Services Act, Residential Tenancy Act and Workers Compensation Act). Prepare effectively chair council and general meetings, generally held in the evening. Employ or contract for service of building managers, security, maintenance, professional or other services required by a strata corporation (i.e. contractors, etc.). Respond to emergencies urgently at all times & file insurance claims. Perform procurement duties (solicit bids, review contracts, invoices, oversee contractor work, administer special projects) Recruit and supervise site staff as needed Prepare annual council budgets, ensure collects of fees and levies, ensure accounts are received and paid on time Perform administrative functions (prepare notices, review accuracy of certificates, update building information, etc) Regular inspection & attendance to sites. Other duties and projects may be assigned based on operational requirements and in accordance with the management services agreement. REQUIRED Must have excellent organizational and time management skills and possess the ability to work in a high volume, face paced environment Be able to multi-task, prioritize to meet precise deadlines and be able to adapt quickly to change Superior communication skills, both written and verbal with a successful track record in working with clients/staff at all levels Be able to work independently and as part of a team with minimal supervision Excellent computer skills in MS Office (especially in Word and Excel) High level of accuracy and attention to detail Positive and enthusiastic, hands-on approach with a strong bias to client service Be able to work outside regular business hours, if required MINIMUM EXPERIENCE 2 years+ experience in managing residential strata properties or previous experience in a property management environment or similar related professional environment Must possess a Representative License to provide strata management Services (as issued by the Real Estate Council of British Columbia...Click here to read more detail about 'STRATA MANAGER - Vancouver'