Why Work With a Small Independent Like Me?

... when there are all those big multi-national recruitment firms out there?


Because when it comes to having truly great people to work with, a small independent like me works harder, faster and smarter! I’ve held senior positions at some of the biggest and the best recruitment agencies, in the US and Canada. I know how large recruitment firms work, what their motivators are and how so many of them reward performance on the basis of dollars in, rather than quality out.

If you are looking for quality candidates to fill a position or you are currently looking for a new challenge I would like an opportunity to work with you.

Abby Rubin delivers!

  • Outstanding recruitment services 

  • Competitive placement fees

  •  Fast turn-around on all staff vacancies

Recent listings in the following sectors:

Or contact Abby today at 604-836-2672 or by email.


WHERE DO YOU WANT TO WORK?


Contact the experts at Abby Rubin. We can help fill temporary, contract or executive positions.


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COMMERCIAL PROPERTY MANAGER – Phoenix, Arizona

July 24th, 2018
My client, a large commercial property management firm is currently seeking a Property Manager to oversee a portfolio of properties as well as perform Property/Portfolio administration in Phoenix. My client needs someone who can work independently as this position reports to a Senior Property Manager who is remote.  The candidate will be responsible for the administration of all aspects of maintaining and managing the portfolio including: coordinating repairs, scheduling preventive maintenance, negotiating and maintaining contracts, establishing accurate budgets, setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors and fulfilling portfolio administrative duties. I am looking for someone who is self-motivated, and can work independently while managing a portfolio with minimum over-sight. This position pays well and depends on experience + bonus + excellent benefits + opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   RESPONSIBILITIES: Daily management and over - sight of existing portfolio. Inspect and arrange for building repairs, track, and assure satisfactory completion of repairs. Follow-up with customers to ensure service requested are completed to their satisfaction.  Arrange for preventive maintenance of building mechanics, systems, and components at scheduled intervals. Renew mechanical & operational permits, certificates, licenses & contract service agreements. Contract and schedule performance of building services, oversee the bid process, negotiate vendor contracts, ensure compliance with our insurance requirements.  Schedule, coordinate and oversee multiple projects simultaneously, oversee the bid process, negotiate contracts, provide decision logic for selected vendor, assure adherence to insurance, permit and governmental compliance. Recommend, bid, and coordinate capital improvements.  Establish and maintain accurate operating budgets and manage the properties according to the approved budgets. Submit weekly reports on status of projects and property issues; provide monthly budget variance reports.  Submit Monthly A/R reports and participate in monthly A/R meetings. Correspond with and maintain tenant relations. Respond to tenant requests, including coordinating tenant work requests with vendors.  Submit weekly reports on tenant interactions.  Ability to draft and write detailed documents and email communications to tenants, vendors, and contracted firms to prepare reports, presentations, and technical information in a clear and concise manner.  Set up and maintain files, utilizing both electronic and paper files for leases, contracts, tenant communications, building information, reports, and related Property Management data, etc.  Distribute and route documents such as certificates of insurance, commencement letters and other legal documents. Assist with coding of invoices, as well as reviewing and approving invoices for payment.  Resolve Landlord building violations to full satisfaction of governing agencies Enforce the Tenants compliance with building codes and the Tenants resolution of violations they are obligated to cure. Review and abstract leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance.  Monitor tenant build-outs and ensure tenants obtain and close out any required permits.  Assist in the pursuit of new business by participating in showings when needed and ensuring that vacancies are show ready at all times.  Engage vendors for environmental investigation and remediation when applicable.  Regularly exercises good judgment and decision-making logic to resolve day-to-day operational issues.  Work closely and collaborate with other Company departments, including Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting  Maintain familiarity with building codes, technological advances, and industry best practices.  Ability to gather data from various resources, including the internet, analyses and organize of data into a report format for others to review.   QUALIFICATIONS AND EDUCATION REQUIREMENTS: Previous Commercial management experience with excellent operational, customer service and financial skills required, preferably three (3) to five (5) years.  Knowledge and understanding of building components, systems, and mechanics (roof, elevators, boilers, fire systems, water proofing etc.)  Ability to prioritize tasks utilizing good time management, is comfortable multi-tasking, possess strong organizational skills, is self-driven, and can track projects & meet deadlines. Strong knowledge and understanding of all financial aspects of Property Management including but not limited to; Accounts Receivables, Variance reporting/explanations, Budgeting, and Cap Ex planning.  Excellent written and verbal skills, as well as strong attention to detail and ability to interact with all governing agencies. Ability to analyze and recommend solutions to overcome project hurdles and setbacks. Ability to work independently with but also be a team player. Ability to manage and/or participate in corporate initiatives and projects remotely. Ability to read building plans. A working knowledge of MS Word, Excel & Outlook is necessary with ability to learn new software, MRI Accounting Software, Yardi and Kardin Budget Software, preferre...Click here to read more detail about 'COMMERCIAL PROPERTY MANAGER – Phoenix, Arizona'

ASSISTANT PROPERTY MANAGER - EDMONTON

July 24th, 2018
My client, a large Commercial Property Management firm is currently seeking an Assistant Property Manager for a commercial Real Estate portfolio in Edmonton. This position will assist the Property Manager and will liaise with tenants to resolve problems/complaints and requests. Under guidance/direction of the Property Manager; assume and perform all Assistant Property Manager duties/functions for an assigned property. Salary $65K - $75K + excellent benefits + opportunity for growth and career advancement. For immediate consideration, Please call Abby Rubin (604) 836 – 2672 and email resume to Abby Rubin Personnel.   KEY RESPONSIBILITIES Negotiate, coordinate and finalize building maintenance contracts and ensure compliance and quality control. Management of parking assignments and agreements.  Assist the Property Manager in the budget preparation of operating expenses and capital expenditure working documents. Ensuring physical conditions of the property are at the highest standards by walk through reviews. Provide assistance to the accounting team, management team and operations team by keeping on top of deadlines/commitments and pro-active follow-up.  Assist in the organization of tenant functions/ events.  Process preliminary monthly rent roll reports and communicate ongoing rental billing changes  Prepare vacancy notices and arrears reports.  Monitor and manage receivables and assist in rent collection.  Prepare tenant receivable reports to Property Manager. Prepare monthly accruals. Assist in the preparation of construction related documents, including bid summaries and contracts, insurance and WCB   QUALIFICATIONS Five (5) years’ experience in commercial real estate. Proficiency in Microsoft Office and other property management applications such as Yardi. Holding a Real Estate License is an asset. Job Type: Full-ti...Click here to read more detail about 'ASSISTANT PROPERTY MANAGER - EDMONTON'

JUNIOR STRATA ACCOUNTANT - VANCOUVER

July 24th, 2018
My client, a large Residential Property Management firm is currently seeking a Strata Accountant to work in their Downtown Vancouver offices. This role is an important Team member and pays $45,000 - $50,000 plus excellent Benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to Abby Rubin Personnel. Provide accurate & timely financial reporting Ensure strata corporation’s financial information in portfolio is accurate and complete; Follow internal procedures and practices to be compliant with the Strata Property Act and other governance such as Rules and Regulation of the Real Estate Board and the Residential Tenancy Board Daily bank reconciliations on all accounts; Respond to financial and accounting enquiries from Community Managers and councils; Prepare bank transfers; Provide financial analysis and ad hoc reporting as required; Assist Property Manager with budget preparations and year end Balancing as required; Fulfill audit information requests (individual and Trust); Assisting with special projects as required; QUALIFICATIONS 2 years of previous financial reporting (strata accounting experience is preferred); Payroll experience, GST is preferred; Excellent verbal and written communication skills; Advanced proficiency with Microsoft Office particularly with Excel; Exceptional organizational skills with the ability to meet deadlines; Relentless attention to detail; Excellent people skills and conflict resolution skill...Click here to read more detail about 'JUNIOR STRATA ACCOUNTANT - VANCOUVER'

LEASING REPRESENTATIVE - VANCOUVER

July 24th, 2018
My client a large Commercial Property Management and Real Estate firm is currently seeking a Leasing Representative in Vancouver, BC. The primary responsibility of this role is for the leasing and marketing of a portfolio of office properties located in Vancouver. This position pays well and depends on experience + excellent benefits + opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email me your resume to Abby Rubin Personnel.   KEY RESPONSIBILITIES Maintain constant communication with the brokerage community and prospects directly, through meetings, presentations, real estate organizations, mailings, etc. Conduct tours of vacant space for prospective tenants. Leasing of assigned properties and/or space to prospective tenants.  Demonstrate in-depth knowledge of the products being represented and undertake financial analysis of prospective deals.  Prepares financial analysis of prospective deals; proposals, offers to lease and other documents relating to incoming or existing tenancies. Prepare monthly and/or quarterly activity reports, broker mailings, leasing and/or income projections and market analyses. Prepare annual plans, annual budgets and other reporting as required. Handle first level offer negotiations, prepare proposals and other documents relating to incoming or existing tenancies (renewals). Co-ordinate payment of deal and marketing related invoices as required. Meet with tenants on a regular basis to promote Landlord/tenant relations. Update leasing information on corporate website or provide updates to a Marketing Coordinator as needed.  Contribute to the overall business strategy of this portfolio to ensure that leasing objectives are achieved and a local presence is established within the industry.   QUALIFICATIONS/ATTRIBUTES University degree and/or diploma preferable in a business major. British Columbia real estate license is mandatory. 2-3 years related industry experience. Sound knowledge of legal documents, specifically offers to lease, lease agreements, sublease agreements, consent forms etc. Strong negotiation, organization and prioritization skills. Strong analytical skills and ability to understand interpret and analyze financials of lease deals and market research data. Marketing experience is an asset. Vehicle requir...Click here to read more detail about 'LEASING REPRESENTATIVE - VANCOUVER'

MARKETING MANAGER - TORONTO

July 24th, 2018
My client is an Advertising & Graphics Design firm currently seeking a Marketing Manager to work in their Toronto offices. The Marketing Manager will be responsible for delivering marketing initiatives/business objectives while supporting developing brand and customer awareness.  My client is seeking a well-rounded, candidate with an array of skills including branding, print & online communications, and event marketing experience. The successful candidate will be a creative, high energy Team Player with the ability to analyse and assess marketing efforts to optimize results. This role will be responsible for digital platforms, such as website, social media, and the deployment of email marketing initiatives, as well as conceptualising overall digital strategy. Must be familiar with Html5, CMS, SEO platforms. This position will pay very well + excellent benefits + opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email abby@abbyrubin.com   Responsibilities: Managing internal and external corporate communications Managing External Investor Communications & Press releases Internal Sales Team support & Customer facing case study content development Managing events and conferences; social media content and website updates Responsible for cadence, channel management, and adherence to budget Developing the annual marketing plan, owing the budget Create a strategy of building awareness regarding B2B   Required Skills: Project planning, project management Managing internal client relationship Adherence to deadlines & Studio briefing Ability to write and deliver powerful and cohesive creative briefs Able to manage senior management relationship Oversee execution of deliverables   Platforms:  Hubspot BaseCamp G Suite Survey Monkey EventBrite   Qualifications: Bachelor’s degree in Marketing or related 3 - 5 years’ experience as a Marketing Professional Experience managing annual marketing calendars and budgets Management and use of Hubspot &nbs...Click here to read more detail about 'MARKETING MANAGER - TORONTO'

ACCOUNTS PAYABLE MANAGER – Horsham, PA

July 24th, 2018
My client, a high profile Commercial Property Management firm is currently seeking an Accounts Payable Manager for their Horsham, PA offices. The Accounts Payable Manager plans, schedules and directs the work of the Accounts Payable unit within the established accounting policies of my client’s organization. Commercial Real Estate experience would be an asset. My client offers a competitive salary and career potential, with excellent benefits and opportunity for growth. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   ROLE AND RESPONSIBILITIES: Manage AP, including reconciliation and submission of 1099 and tax related matters. Oversees processing and verifications of invoices, preparation and all check disbursements by timely entering invoices into Yardi. Ensures all disbursements are properly authorized, bills are paid correctly and timely, and that expenses are coded corrected and in compliance with established policies. Responsible for establishing and maintaining effective business relations with vendors. Available to answer vendor’s questions or refer them appropriately. Ensures all vendors are compliant with W-9 and Insurance Certificates.Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements. Develops implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines. Monitors internal controls and database management. Provides accounting assistance to employees; responds to financial questions/concerns to meet business needs. Acts as a liaison between the company and External Auditors to meet information needs and to ensure that proper information is maintained for historical purposes. Selects and hires employees for Accounts Payable team. Trains and evaluates employees to enhance their performance, development and work product. Addresses performance issues and makes recommendations for personnel actions.   QUALIFICATIONS AND EDUCATION REQUIREMENTS:  Bachelor's degree in business administration, accounting, finance, or related field preferred. 2+ years of Accounting experience Must have AP system experience, as well as 1099 filing experience Strong computer and business solutions software skills. Excel required, Yardi experience a plu...Click here to read more detail about 'ACCOUNTS PAYABLE MANAGER – Horsham, PA'

SENIOR CORPORATE ACCOUNTING MANAGER

July 13th, 2018
My client, a large Commercial Property Management firm located in Horsham, PA is currently seeking a Senior Corporate Accounting Manager. The position’s primary responsibility is to lead the preparation and documentation of the monthly corporate accounting close process for a real estate investment company that owns and manages a $1.1 billion portfolio of office and flex properties. The Company has filed a registration statement with the SEC in an effort to become a publicly traded company that will ultimately be SOX compliant.  This position will be responsible for the corporate accounting, tax accounting, technical accounting, analysis including analytics, lender reporting and compliance and business partner reporting and support.  Additionally, this position will support the creation and maintenance of overall departmental policies as well as ad hoc projects that support both accounting and, in some cases, company-wide reporting needs and process improvements/efficiencies. This role interacts heavily with the operations teams and various corporate departments within the Company, as well as having direct interaction with the financial reporting team and the Chief Accounting Officer. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com. This position pays very well with excellent benefits + opportunity for advancement.   ROLE AND RESPONSIBILITIES: Complete monthly and quarterly accounting closes relating to the corporate entities, including bank reconciliations, equity roll forwards, reconciliation of debt and accrued interest, derivative accounting and accounting for accruals and prepaid, among other areas. Preparation of monthly and quarterly debt compliance and lender reporting. Preparation of monthly and quarterly business partner reporting packages. Assist in the preparation of ad hoc managerial and business partner analysis and related requests. Assist the Assistant Corporate Controller, Corporate Controller, Chief Accounting Officer and/or financial reporting team, as directed. Assist with the implementation and maintenance of internal controls and accounting policies to ensure the integrity of the Company’s accounting, systems, processes, data, reporting and ultimately SOX compliance. Prepare supporting documentation packages to address internal and external auditor requests. Take the initiative to identify process improvements and assist with the implementation. Exhibit proficiency with the Company’s general ledger and operational systems. Prioritize and perform special projects and other tasks as assigned.   QUALIFICATIONS AND EDUCATION REQUIREMENTS: Mix of public accounting and industry experience Demonstrated leadership and self-management skills Excellent analytical and quantitative skills Ability to drive results and meet strict deadlines Strong understanding of generally accepted accounting principles Experience working with debt accounting is a plus, including debt compliance and reporting Publicly traded company experience (working in a SOX environment) Strong documentation skills Bachelor’s degree in Accounting required for this position. High level of computer skills; including experience with Yardi or real estate accounting software Advanced proficiencies in the use of Excel Minimum of four years’ experience in accounting.   PROPERTY ADMINISTRATOR My client, a large Commercial Property Management firm is currently seeking a Property Administrator for their Edmonton office. Reporting to the Property Manager, this position is responsible for property management support and administrative functions related to a mixed-use portfolio including industrial, retail, and office. This position pays well depending on experience + bonus + excellent benefits + opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   KEY RESPONSIBILTIES Working closely with the Property Manager and Tenant Service Coordinator to develop strong tenant relationships Developing and maintaining relationships with tenants, contractors and clients. Assisting the onsite Maintenance team and liaising with tenants and service providers. Aiding with preparation of budgets and monthly and quarterly reporting. Processing invoices for payment including tenant charge backs. Assisting in collections of tenant arrears and maintaining minimal accounts receivables. Preparing monthly accrual listings for the portfolio. Managing purchase orders for the portfolio. Coordinating tenant move-in and move-out transitions. The collection and maintenance of various records including Insurance Certificates and contact information. Drafting communication to tenants. Tracking utilities monthly. Maintaining compliance for high security office properties. Liaise with Tenant Service Coordinator on work orders through the Angus Anywhere system.   QUALIFICATIONS A College diploma in a related field. Two (2) years of experience in property management and/or real estate property accounting. A real estate license in property management would be preferred or a willingness to attain such. Microsoft Office and other property management applications; including Yardi would be ideal. A proven organizational and multi-tasking skills with an ability to meet deadlines. Strong communication skills both written and oral. The ability to work both independently and as part of a tea...Click here to read more detail about 'SENIOR CORPORATE ACCOUNTING MANAGER'

REGIONAL OPERATIONS MANAGER - Winnipeg

July 13th, 2018
My client, a large Commercial Property Management firm, is currently seeking Regional Operations Manager for their Winnipeg location. The Operations Manager will be responsible for the effective management of a skilled trades operation. Team engagement, collaborating on process development and implementation, achieving service level agreements and maintaining compliance with all regulatory, safety requirements are important responsibilities of the role. This position pays well, depending on experience plus excellent benefits and opportunity for career advancement. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com   KEY DUTIES & RESPONSIBILITIES:  Manage a team of Technicians for assigned region Responsible for people-oriented activities including, employee engagement, development and performance management, hiring and retention, and compensation recommendations Ensures compliance with health and safety standards in the delivery of work through activities including implementing safety training, providing protective equipment, reviewing and monitoring incidents Ensures work is performed in accordance to all internal and external requirements Maintains current awareness and knowledge of all applicable regulations and requirements Manages operational budgets with a focus on cost control (burden costs), and weekly work order expenditures. Collaborates with relevant stakeholders to review, develop, refine and implement processes and standard operating procedures Recommends and implements technologies to achieve greater efficiencies and productivity Deploys Technicians to projects and work orders and to ensure projects and work orders are completed on-time and meets all requirements Effective resource utilization and labor loading, work order and callback issues review and developing and implementing corrective solutions, leveraging self-perform. Collaborates with Dispatch and CMMS teams for effective service delivery Investigates and resolves operational issues Acts with a high degree of urgency in resolving issues to ensure timely resolution and to maintain client satisfaction   MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)   JOB-RELATED EXPERIENCE: Knowledge & Skills 8 to 10 years of trades operations work experience, with at least 5 years at the supervisory or management level In-depth knowledge of applicable regulatory requirements and maintains current awareness Technical expertise in one or more of skilled trades discipline – refrigeration, electrical, plumbing   Trade certification in one or more of the following would be considered an asset Journeyman level Refrigeration license Journeyman level Electrical license Journeyman level Plumbing licen...Click here to read more detail about 'REGIONAL OPERATIONS MANAGER - Winnipeg'

STRATA ACCOUNTANT - Vancouver

July 13th, 2018
My client, a large Residential Property Management firm is currently seeking a Strata Accountant to work in their Downtown Vancouver offices. This role is an important Team member and pays $50,000 plus excellent Benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume toabby@abbyrubin.com   Provide accurate & timely financial reporting Ensure strata corporation’s financial information in portfolio isAccurate and complete; Follow internal procedures and practices to be compliant with the Strata Property Act and other governance such as Rules and Regulation of the Real Estate Board and the Residential Tenancy Board Daily bank reconciliations on all accounts; Respond to financial and accounting enquiries from Community Managers and councils; Prepare bank transfers; Provide financial analysis and ad hoc reporting as required; Assist Property Manager with budget preparations and year end Balancing as required; Fulfill audit information requests (individual and Trust); Assisting with special projects as required;   QUALIFICATIONS  2 years of previous financial reporting (strata accounting experience is preferred); Payroll experience, GST is preferred; Excellent verbal and written communication skills; Advanced proficiency with Microsoft Office particularly with Excel; Exceptional organizational skills with the ability to meet deadlines; Relentless attention to detail; Excellent people skills and conflict resolution skill...Click here to read more detail about 'STRATA ACCOUNTANT - Vancouver'

STRATA MANAGER - Vancouver

July 13th, 2018
My client, a Vancouver Residential Property Management firm is currently seeking a Licensed Strata Manager to oversee a portfolio of Buildings in Vancouver. Duties will include, attending required meetings (strata council and general meetings), conducting property inspections, supervising and/or direct employees/contractors within the portfolio and performing financial and administrative functions. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume toabby@abbyrubin.com. The salary for this position is $50K - $80K + benefits and opportunity for advancement.   POSITION RESPONSIBILITIES: Advise the strata council in understanding application of their bylaws, the Strata Property Act and other legislation (Real Estate Services Act, Residential Tenancy Act and Workers Compensation Act). Prepare effectively chair council and general meetings, generally held in the evening.  Employ or contract for service of building managers, security, maintenance, professional or other services required by a strata corporation (i.e. contractors, etc.). Respond to emergencies urgently at all times & file insurance claims. Perform procurement duties (solicit bids, review contracts, invoices, oversee contractor work, administer special projects) Recruit and supervise site staff as needed Prepare annual council budgets, ensure collects of fees and levies, ensure accounts are received and paid on time Perform administrative functions (prepare notices, review accuracy of certificates, update building information, etc) Regular inspection & attendance to sites. Other duties and projects may be assigned based on operational requirements and in accordance with the management services agreement.   Requirements: Must have excellent organizational and time management skills and possess the ability to work in a high volume, face paced environment  Be able to multi-task, prioritize to meet precise deadlines and be able to adapt quickly to change Superior communication skills, both written and verbal with a successful track record in working with clients/staff at all levels Be able to work independently and as part of a team with minimal supervision Excellent computer skills in MS Office (especially in Word and Excel)  High level of accuracy and attention to detail Positive and enthusiastic, hands-on approach with a strong bias to client service Be able to work outside regular business hours, if required   MINIMUM EXPERIENCE: 2 years+ experience in managing residential strata properties or previous experience in a property management environment or similar related professional environment Must possess a Representative License to provide strata management Services (as issued by the Real Estate Council of British Columbia...Click here to read more detail about 'STRATA MANAGER - Vancouver'