Administration, Clerical and Legal Assistants


Acquisitions Associate - Chicago, USA

POSTED 4 MAY 2016

My client, a private equity real estate investment firm, headquartered in Philadelphia is currently seeking an Acquisitions Associate to be based out of their Chicago office. My client specialises in Industrial Real Estate and some office. This position is essentially an Acquisition and Leasing Officer for Chicago and the Midwest/Mid South areas. It is required to live in the Chicago area... READ MORE


Office Coordinator - Burnaby, BC

POSTED 4 MAY 2016

My client an Electrical and mechanical Construction firm is currently seeking an Office Coordinator for their Burnaby office. I am looking for someone good with computers. Efficient and fast! My client needs someone to handle a variety of duties, billing, dispatching, and computer work with data entry. I am seeking a “yes I can” person – someone who... READ MORE


Receptionist - Downtown Vancouver, BC

POSTED 7 JAN 2016

My client, a high profile Property Management firm is currently seeking a Receptionist for their Downtown office. My client requires a professional Receptionist with a focus on Customer service. The Receptionist will be the first line of communication and this is a very important role.  The ideal candidate will be reliable, articulate and upbeat... READ MORE


Acquisitions Associate - Los Angeles CA

POSTED 25 AUG 2015

My client a private equity real estate investment firm is currently seeking an Acquisitions Associate to be based out of their Los Angeles office. This role will be supporting the Los Angeles and west coast markets and is an integral part of my client’s Regional Acquisitions team. Read More


Administrative Coordinator - Downtown Vancouver, BC

POSTED 19 AUG 2015

My client, an International Video Teleconferencing firm is currently seeking an Administrative Coordinator/ Conference Specialist to work in their Downtown Vancouver office.  Read More


Lease Documentation Administrator - Calgary, AB

POSTED 15 APR 2015

My client, a large Commercial Property Management firm is currently seeking a Lease Documentation Administrator for their Calgary office. This role will support the Vice President, and requires a seasoned professional with Commercial Property Management experience...Read More


Administrative Assistant - Calgary, AB

POSTED 23 DEC 2014 

My client, a large Commercial Property Management firm is currently seeking an Administrative Assistant for their Calgary office. Experience working in Commercial Real Estate is an asset. Duties include general office duties, and Administrative support for the group, and working within tight deadlines.......Read More


Office Administrator - Vancouver, BC

POSTED 9 DEC 2014 

My client, a junior Mining and Exploration firm, is currently seeking an Office Administrator for their downtown Vancouver office. Must have Mining experience and a working knowledge of share transfers, and knowledge of networks for filing. This role reports to the Vice President, Corporate Administration, and will serve as the VP's Assistant as necessary......Read More


Brokerage Coordinator/Senior Administrative Assistant

POSTED 3 DEC 2014 

My client is currently seeking a dynamic individual for the role of Brokerage Coordinator/Senior Administrative Assistant to provide support to an industrial brokerage team in Edmonton in Commercial Real Estate. This role reports to the Executive Vice President, and will be working with a diverse group of individuals at all levels of the organization....Read More


Accounting Administrative Assistant

POSTED 10 APR 2014 

My client, an International Teleconferencing firm, is currently seeking an Accounting/Administrative Assistant for their Downtown Vancouver office...Read More


Bilingual Customer Service Supervisor

POSTED 03 FEB 2014

My client, a leading health and beauty firm, is currently seeking an Entry level Bilingual Customer Service Supervisor for their office in North Vancouver. The ideal candidate will be fully bilingual French/English, and will have had at least a year of Customer Service experience. This role will be a Junior Supervisor of a Customer Service Team of 3-4 Representatives. My client is looking for someone who can lead a Team of individuals and hold them accountable for a high level of service in this call center environment...Read More.


 

Legal Admin Assist $40K+

POSTED 03 AUG 2009 IN: LEGAL BY MANAGER

LEGAL ADMINISTRATIVE ASSISTANT

West Vancouver Law Office is currently seeking a qualified Legal Administrative Assistant.

ROLE - Duties include all Administrative tasks associated with assisting a busy Lawyer, and working as an integral part of a team.

SKILLS - The ideal candidate will live on the North Shore, and have previous legal experience working in a Law office.

SALARY - $35,000 - $40,000 dependant upon experience, plus benefits.

For immediate consideration please call Abby Rubin (604)836 -2672 or email abby@abbyrubin.com Want to explore this job?


Legal Admin Downtown $40K+

POSTED 03 JUL 2009 IN: LEGAL BY MANAGER

Busy downtown law office has an immediate full time opening (8-5 Mon-Friday) for someone with strong legal admin skills, and who is outstanding in customer service.

Skills:

  • Proficient in maintaining well organized client files Team oriented with exceptional ability in customer relations
  • Accurate bookkeeping, able to prepare monthly customer statements
  • Ability to multi-task and work with all types of personalities and levels of people
  • Strong decision maker
  • General office duties as required such as copying, faxing, mailing, filing etc.
  • Heavy phone work
  • Other office duties, orders supplies, communicates with vendors on a regular basis, works with corporate HR dept to communicate employee paperwork and needs.

Salary: $35-40,000 + excellent benefits. Want to explore this job?


Paralegal Downtown Vancouver $55K+

POSTED 03 JUL 2009 IN: PARALEGAL BY MANAGER

Corporate Paralegal:

The Corporate Paralegal will join a legal team of lawyers in downtown Vancouver, and work closely with the General Counsel as well as with the senior stock plan administrator.

Role:

Support the corporate/commercial legal team with respect to securities and commercial activities, including: maintaining a document database for the legal team, acting as the document retention coordinator for the legal team, acting as a functional resource to attorneys and legal department clients, maintaining corporate records, assisting with the preparation and filing of SEC and Nasdaq reports, maintaining the minute book and other corporate records, and assisting in closing commercial and finance related transactions.

Skills:

  • 4-6 years related experience
  • Ability to think and communicate clearly, both in writing and orally
  • Strong decision-maker
  • Detail-oriented and self-sufficient;
  • Highly organized; must have a can do attitude and take ownership of projects.
  • Seeking a minimum of 3-5 (or more) years relevant experience either within an in-house corporate department or corporate and securities law firm.
  • Prior experience in establishing and maintaining document databases or in managing corporate records of international subsidiaries a plus.

Salary: to $55,000 plus excellent benefits

Want to explore this job?