Why Work With a Small Independent Like Me?

... when there are all those big multi-national recruitment firms out there?

Because when it comes to having truly great people to work with, a small independent like me works harder, faster and smarter! I’ve held senior positions at some of the biggest and the best recruitment agencies, in the US and Canada. I know how large recruitment firms work, what their motivators are and how so many of them reward performance on the basis of dollars in, rather than quality out.

If you are looking for quality candidates to fill a position or you are currently looking for a new challenge I would like an opportunity to work with you.

Abby Rubin delivers!

  • Outstanding recruitment services 

  • Competitive placement fees

  •  Fast turn-around on all staff vacancies

Recent listings in the following sectors:

Or contact Abby today at 604-836-2672 or by email.


Contact the experts at Abby Rubin. We can help fill temporary, contract or executive positions.






February 7th, 2017
My client a large Residential Property Management firm is currently seeking a Property Administrator to support designated Property Managers in their Vancouver office. The Property Administrator is responsible for all administrative functions necessary for the successful operation of the assigned Property Manager’s portfolio. This position pays $36K - $40K and is ideal for someone who eventually wants to become a Strata Manager. This position offers a lot of growth potential and career advancement. For immediate consideration please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com KEY DUTIES AND RESPONSIBILITIES Drive to achieve monthly targets by Identifying, accessing, and selling Set an appointment with a prospect to conduct either a phone discussion or a face to face meeting with an experienced outside National Account Manager; Conduct prospect demonstrations Continually market prospects by making periodic calls, sending timely market updates and marketing materials; Make regular updates to the company CRM system, Salesforce.com; Source and generate leads for potential new business; Create a positive impression of my client with prospects by acting professionally and providing timely and accurate follow up. EDUCATION AND EXPERIENCE Degree/ Diploma in Business, Finance, Marketing, or related field; Entry Level, New Grads are encouraged to apply; Bilingual in both French and English is preferred; 1 - 2 years of inside and/or outside sales experience; telesales experience is a definite asset; Knowledge of the financial markets will be a plus, along with payment process understanding (training will be given); Proficient in Microsoft Office; Word processing and mail out preparation: Taking Minutes AGM / SGM notices and folder preparation Letters (warnings, fines, general correspondence, chargebacks) Notices as required for various issues (water shut-off, fire inspections, etc.) Follow-up as requested by Property Manager Requested quotes Repair / project status Email correspondence: Draft correspondence on behalf of PMs Call coverage for Property Manager: Emergency call coverage when PM’s are out of the office Upload documents to my client’s system as necessary Meeting minutes, notices, bylaws, approved strata fee schedules/budgets, AGM/SGM notices, Agendas, building reports, etc Task tracking: Document completed work in appropriate spreadsheets on server Check off Directives as ‘Complete’ within the Resource Centre when tasks are completed  Document/Data Management: Update property info sheet for each building Save new files on the server under appropriate folder Update Property Manager’s  meeting schedule on Calendar for time management and planning purposes Empty each PM’s out-tray a few times daily or as required, and distribute contents accordingly2 Coordinate site matters as delegated by Property Manager Keys, parking, lockers, etc. Move in / move out Arrange for trade access Book meeting rooms / order chairs, etc. Issue letters indicating change of management company address for properti...Click here to read more detail about 'PROPERTY ADMINISTRATOR – Vancouver'

Bilingual Business Development Associate - Ottawa

February 7th, 2017
My client, a large Financial Services firm is currently looking for motivated Bilingual Business Development Associate to join their thriving sales teams in the Ottawa office. This is an exciting opportunity to work in a corporate sales environment within the Financial Sector. The successful candidate will offer their knowledge, experience, confidence and build credibility with prospects in the International sales arena. The Business Development Associate’s primary responsibility is to generate new business over the telephone by pursuing and closing new business opportunities taking prospects through to an application, and/or setting appointments for a consultative sales team.This position works closely with experienced Managers, and you will have the opportunity to learn a broad suite of payment solutions, online technologies and settlement options. This position will be required to achieve monthly and quarterly new business targets, and will be remunerated on both new business revenue generated from prospects/clients as well as on the number of quality appointments created. This position pays a base salary of $45K plus commission, excellent benefits and opportunity for advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Bilingual Business Development Associate - Ottawa'

Operations Manager – Civil Construction Project Manager

February 7th, 2017
My client a large Industrial contractor specializing in utility sector projects throughout Western Canada is currently seeking an Operations Manager to work in their Nanaimo office servicing energy operations projects. My client is dedicated to providing high-quality, turnkey civil construction solutions to the energy industry in Western Canada and beyond. Reporting to the Chief Operating Officer, My client is seeking an experienced and skilled Operations Manager to direct their Energy Project Management Operations. This position pays very well depending on experience + excellent benefits + opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.com Responsibilities: Expert level experience in all aspects of civil construction Provide constructability and methodology direction to project teams On site execution of work, including all aspects of a successful project delivery (Safety, Quality, Efficiency and profitability). Manage operations, estimating, and project management staff to produce high-quality exceeding industry standards / client expectations Provide confident and competent leadership to deliver all projects safely, cost effectively, on time and within  budget Support Project Managers and Foremen with all aspects of the project life cycle , and  provide day to day direction to the project team Must be experienced with contract management and change management Identify all issues including changes in the scope of work, which may increase costs of the project and implement corrective actions to achieve targeted financial objectives Evaluate and analyze proposed projects, offer methods of construction that will provide a competitive edge Actively involved in business development and estimating Oversee a number of crews working on projects across Western Canada; develop and maintain a professional, respectful and motivated workforce Experience: Minimum 10 years of experience working in various aspects of civil construction, with hands on experience with the project lifecycle from bid to on-site execution of the work Thorough, hands-on knowledge in the construction of earthwork, structures, paving, anchoring and grading practices on large, high-profile and complex industrial civil projects Possess knowledge of civil infrastructure and earthwork processes, contracts, scheduling and quality control Demonstrated ability to analyze, problem solve, make recommendations for change, implement, evaluate, and provide a strong process perspective Experience managing multiple projects with values from $0.5M to $10M Qualifications: Candidates will be given preference if they hold a Degree in Construction Management, Civil Engineering or diploma in Civil or Construction Technology For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Operations Manager – Civil Construction Project Manager'

Lease Administration Supervisor – Toronto

February 7th, 2017
My client a large Commercial Property Management firm is currently seeking a Lease Administration Supervisor for their Toronto office to fulfill a 1 year Maternity Leave contract with the possibility of going Permanent. The ideal candidate will have Commercial Leasing experience working for a 3rd Party or Commercial Real Estate firm handling a portfolio of properties. This position pays up to $64K with opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com OVERVIEW Rent analysis and rent payment processing Client/vendor/landlord relationship management Resolution of rent and other landlord/tenant issues Reviewing annual landlord reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance Data entry and data management of lease documents Tracking and maintaining critical dates Financial analysis Ensuring quality control over all lease administration deliverables to the client and providing coaching, guidance and training to lease analysts as required. Ensuring timely reporting to client and the lease administration group as required Subtenant account management and billing/collections of third party tenant rents Respond to Lease Analyst questions with regard to procedures, lease interpretation, and billing calculations Special projects as assigned by manager ESSENTIAL FUNCTIONS Contribute to ongoing professional business development activities. Provide a professional level of real estate based advisory and transactional services to clients (if applicable). Contribute to the Company achieving its gross revenue and net operating income objectives. Contribute to the general business development efforts of the Company by representing the company. Contribute expertise in a team-based work setting to various business opportunities conducted by other Company employees. Constantly maintain an active inventory of “deals in progress” through ongoing client marketing and deal generation activities (if applicable). For immediate consideration, please call Abby Rubin (604) 836-2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Lease Administration Supervisor – Toronto'

Commercial Property Manager

February 7th, 2017
My client, a Commercial Property Management firm is currently seeking a Property Manager for a high profile Vancouver portfolio consisting of Industrial, Commercial and Retail. Reporting to the Senior Vice President the Property Manager is responsible for supervising and coaching staff, managing Contractors, and delivering property management services, Liaising with occupants and tenants to ensure customer satisfaction, managing and leading client relationships to ensure effective communication, assisting the Client with the management of critical environment equipment operation and predictive maintenance requirements. The Property Manager will have overall responsibility for base building projects -- identification, delivery, scheduling and budgeting. This role will be responsible for implementing repairs, life safety requirements, and provincial/municipal building codes. The Property Manager will procure and effectively vendor manage all contracts for Operations Portfolio e.g. exterior building maintenance, roof and door maintenance, pest control, snow removal and oversee and manage Work Order completion and closure (preventive and corrective). This role offers an excellent salary (up to $90K) plus bonus + benefits + opportunity for advancement. For immediate consideration please contact Abby Rubin (604) 836 - 2672 and email resume to abby@abbyrubin.com Requirements: • Minimum of five (5) years related experience with some direct involvement with commercial tenants. • Strong leadership skills; proven knowledge of project management, budget and accounting skills. • Extensive experience in maintaining building services utilizing contractors and in-house staff. • Experience with budget and financial development, forecasting and monitoring. Ideally my client is seeking someone who has been in a Property Manager role for 3- 5 years and must be able to multi task and deliver minor projects under $5,000. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Commercial Property Manager'

Maintenance Team Leader

May 4th, 2016
My client, a large 3rd Party Property Management firm is currently seeking a Maintenance Team Leader for a contract role in Yellowknife that could potentially be longer term or even turn into something permanent. This position is responsible for overseeing a team of Technicians in the delivery of preventative and corrective maintenance, routine and on-demand services for a portfolio of facilities. The Maintenance Team Leader is responsible for overseeing the Technicians to ensure that maintenance work is performed in accordance to established processes and is compliant with all internal and external requirements including environmental, health and safety, and fire protection. My client is looking for a “hands on” person who likes to “roll up their sleeves” to oversee and perform regular facility mechanical and electrical equipment and systems monitoring, and inspection, including preventative and corrective maintenance to ensure facility objectives are met, client operations are uninterrupted and asset integrity of assigned facility are maintained.KEY DUTIES & RESPONSIBILITIES Leads a team, guides, coaches and trains direct reports and provides input for performance review Assigns, prioritizes and monitors work progress Monitors execution of activities and performance to ensure timely completion Conducts facility walkthroughs, mechanical and electrical equipment and system monitoring and inspection Oversees and maintains, troubleshoots and repairs mechanical and electrical building systems and equipment Oversees and responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical and electrical equipment and systems Oversees the maintenance of as well as maintains work order records within service management maintenance database.  Initiates documents to obtain formal approval of work required Coordinates and assists in the implementation of preventative maintenance program.  Ensures that deficiencies are identified, recorded and escalated, and that related documentations are maintained Coordinates and participates in facility-related projects Oversees and maintains all assigned tools and arranges for repair and replacement where required.  Submits all expenditures on a timely basis Provides, participates and supports training, safety meetings, operational meetings, tool box talks, etc. Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise Assists in enhancing tenant and customer satisfaction and maintaining positive relations through manner in which work is performed and services delivered  JOB-RELATED EXPERIENCE: More than three years up to five yearsKnowledge & Skills 5 years of facility operations and maintenance work experience Previous people leadership experience, preferred High school diploma plus trades training and certification Ability to lead a team of individuals Highly-advanced ability to adhere to processes and practices relating to facility operations and maintenance Highly-advanced ability to maintain and repair building mechanical and electrical equipment and systems Highly-advanced building mechanical and electrical equipment and system troubleshooting and resolution skills Current knowledge of fire, life, safety and building codes and standards and ability to research and apply related codes and standards Possesses a high level of environmental, health and safety mindset.  Ability to perform work in a safe manner Strong client-service orientation along with a high sense of urgency Effective communication skills for the purpose of data relay, exchange, feedback, and clarification Licenses and/or Professional Accreditation Journeyman level Refrigeration license Journeyman level Electrical license Journeyman level Plumbing license Power Engineering 3rd Class or 4th Class Building Operator Certification Gasfitter I or II Systems Maintenance Administration Certification considered an asset The salary range for this position will be based on experience and will be $30 - $35 hour. For immediate consideration please call Abby Rubin (604) 836–2672 and email resume to abby@abbyrubin.com   &nbs...Click here to read more detail about 'Maintenance Team Leader'

Residential Property Manager

May 4th, 2016
My client is looking for a superstar Senior Residential Property Manager for Rental Properties. Reporting to the Senior Vice President, this position is ideal for an entrepreneurial customer driven Property Manager who wants to work for a smaller firm with room for advancement. This role pays well, and does not require a licence although it would be an asset. Must be willing to get Rental Licence, and have experience dealing with tenants. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.c...Click here to read more detail about 'Residential Property Manager'

Property Services Coordinator Vancouver

May 4th, 2016
My client, a large 3rd Party Commercial Property Management firm is currently seeking a Property Services Coordinator to cover a 7 month Maternity leave position in Downtown Vancouver. The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  This job is also responsible for the timely resolution of all client requests pertaining to property services. This position pays $17 - $20 hour with the possibility of becoming permanent. For immediate consideration please call Abby Rubin (604) 836 – 2672 and email abby@abbyrubin.com RESPONSIBILITIES Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements Review of demand work orders to determine if billable or non-billable Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets Establishes and maintains working relationships with Clients and service providers Other duties as assigned Knowledge of financial management software Excellent interpersonal skills Strong customer-oriented skills Good communication skills (verbal/written) Ability to multitask Analytical and problem solving skills Ability to work independently Good computer skil...Click here to read more detail about 'Property Services Coordinator Vancouver'

Outside Sales Representative

May 4th, 2016
My client, a large Commercial painting firm in Metro Vancouver, is currently seeking a dynamic Outside Sales Representative/Project Manager for the Delta, Ladner, Tsawwassen, White Rock territory.  This role offers a lot of autonomy and freedom so my client requires a diligent, motivated, self starter for this role. The mission of the Sales and Project Manager is to develop and strengthen client relationships in order to generate opportunities for business, and oversee painting projects from prospect through to project completion. My client requires a value driven individual with a strong sense of integrity, and someone who is a “hunter” and has a passion for Sales.  This position offers a nice base salary (40K – 55K depending on experience) plus commission and car allowance. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to abby@abbyrubin.com Responsibilities: Appointment scheduling Develop long-term relationships with clients in person and by leveraging technology and social media. Perform consultations with clients at prospective job sites to identify their painting needs, and provide solutions. Estimates, and proposal generation, customized to providing solutions to your client’s needs. Close and pitch your proposals in person to offer the best possible value to your client. Follow up with prospective projects to accommodate any changes to your client’s painting needs, and generate orders. Project manage your awarded projects using my client’s System from pre-production to project completion. Provide leadership and coordination for field staff on projects. Maintain my client’s CRM to keep track of growing portfolio. &nbs...Click here to read more detail about 'Outside Sales Representative'

Operations Manager - Red Deer

May 4th, 2016
My client, a large Commercial Property Management firm is currently seeking an Operations Manager reporting to the Senior Property Manager or Director of Operations for the Red Deer and/or Wetaskiwin area of Alberta.  Overall responsibility will be for building operations and profit for managed sites and will directly supervise a team of employees as well as subcontractors when onsite. FOR IMMEDIATE consideration, please call Abby Rubin (604) 836 – 2672 and or email resume to abby@abbyrubin.com   Oversees all aspects of Commercial building operations, including the Preventative Maintenance Program Manages employees assigned to maintenance and operations and supervises subcontractors while they are on-site Completes the property management function including liaising with tenants/clients, ensuring contractor standards are met and identifying any improvements/maintenance that may be required Works with team and manager to deliver contract requirements including KPI components, where applicable   Qualifications:   Power Engineering and background in property management industry and/or pursuing an accredited Commercial Real Estate designation (RPA, CPM, FMA) OR alternatively having completed a Commercial Real Estate designation Minimum five years hands-on building operations experience, preferably in a commercial real estate environment Valid Driver’s License and clean Driver’s Abstract Strong customer care skills Strong leadership and supervisory/management skills Excellent knowledge of building systems Strong computer skills including MSOffice (Word, Excel, Outlook) Currently pursuing or completion of the following health and safety training programs:  WHMIS, Confined Space/Monitor, Prime Contractor, Leadership for Safety Excellence, Emergency First Aid   Responsibilities   Building Operations and Maintenance Participates in the development and implementation of goals, objectives and policies Regular building surveillance tours to look for and identify building concerns, review logs, identify opportunities and ensure that there are no building operational abnormalities or inefficiencies Ensures that OH&S legislation and regulations are being adhered to as per my clients Management’s Safety Program Responds immediately to emergencies both during regular working hours and after hours when on call (in accordance with call cycle) Processes work orders and invoices for the contract Administers and reviews client requests submitted by the clients Stays abreast of new trends and innovations in the field of building code administration Leads and schedules a team of staff and subcontractors in delivering my clients building management programs and standards Develops, modifies and customizes Standard Operating Procedures (SOP’s) including those that are specific to their supervised sites &nbs...Click here to read more detail about 'Operations Manager - Red Deer'